Preparing an annual report for the library facilitates…

• Reflection on the educational and management outcomes; administrative practices.
• Evaluation of the current position of the library in meeting the immediate future targets of the school.
• Communication of the achievements of the current year & promotion of future developments.
• Accountability for the most valuable resource in the school & its learning programs – the library information centre.
• Signed by the Teacher-Librarian & Principal.

What do I need to document?

• Locations stocktaken, including…
  • Exact range
  • Date initialised
  • Date finalised
  • Loss Rate for that location
• Record this on a master sheet
• Perhaps an Annual Summary?
• Stocktake Printouts

Print to hard copy:-

• Items previously missing, now recovered
• Missing Report ~ retain the final copy after all attempts have been made to locate missing items.
• Write-Off Report (detailed form)
• Stocktake statement

• Submit a projected budget
  • Term 4 (October)
• Outline projected expenditure areas & costs
  • Cyclic renewal – fiction & non-fiction
  • Development in new areas of need
  • Administration, maintenance & repair
  • Equipment needs

Preparing a school library policy will focus on....

• Vision
• Mission Statement
• Values – client focus, knowledge, planning, cooperation, continuous improvement, staff, teamwork, leadership
• Strategies & evaluation of Educational Outcomes
• Strategies & evaluation of Management Outcomes
• Purpose of & procedures for Library Administrative Functions

Some suggestions include...

• State the educational outcomes & provide strategies & evaluations.
  • Development of effective information skills from a variety of information sources.
  • Cooperatively plan, program and team-teach with classroom teachers to support the school’s educational program.
  • Development and use of electronic sources to access and convey information.
  • Select, acquire and organise resources to support the school’s educational programs.
• State the educational outcomes & provide strategies & evaluations.
  • Initiate reading as a pleasurable recreational activity.
  • Staff training & development in the use of the Library Information Centre and the Information Skills process.
  • Positive attitudes towards Libraries and lifelong learning.

• State the management outcomes & provide strategies & evaluations.
  • Library services are responsive to client needs and of a consistently high quality.
  • Quality resource-based learning experiences catering for a variety of learning styles.
  • Recognition of staff achievement and increased feedback on performance.
  • A friendly service to clients in a comfortable, stimulating environment.
• State the management outcomes & provide strategies & evaluations.
  • Effectively manage the development of the collection in response to client needs, curriculum and technological change.
  • Application of effective library systems to maintain and manage the resources held in the Library Information Centre.
  • Effectively manage electronic information sources to meet the changing demands of technology and the requirements of clients.
  • Effectively manage and maintain an extensive array of audiovisual equipment and computer hardware.
• State the management outcomes & provide strategies & evaluations.
  • Development of a Strategic Management Plan for the Library Information Centre aligned with the school’s goals in the next 3-5 years.
  • Extension of strategic alliances within and outside the school to ensure total development of the Library and sharing of resources.

• Role Statements including an outline of duties for:-
• Head Teacher-Librarian
• Other Teacher-Librarians (if applicable)
• Library Assistants
• Volunteers (adults)
• Volunteers (students)

• What is the purpose & procedure for each aspect?
• OASIS Network
• Starting up
• Shutting down
• Back-up procedures; disk storage
• AV equipment; Satellite equipment
• Computers
• Licenses for software
• Internet Access

• What is the purpose & procedure for each aspect?
• Loans / Returns / Renewals / Reservations
• Overdue items / Overdue notices
• Lost or Damaged items
• Borrowers / Borrowing Cards
• Borrower Usage / Loan History Reports
• Location of Resources

• What is the purpose & procedure for each aspect?
• Budget
• Orders
• Grants & submissions
• Book Club
• Book Fairs

• What is the purpose & procedure for each aspect?
• Suppliers
• On Approvals & Returns
• Responsibility
• Cataloguing Materials & Standards

• What is the purpose & procedure for each aspect?
• Responsibility
• Types of materials
• Duplication of materials
• Collection re-evaluation – weeding/culling
• Censorship
• Controversial resources
• Gift materials

• What is the purpose & procedure for each aspect?
• Stocktake cycle
• Conducting a stocktake
• Stocktake Records
• Items missing from a previous stocktake
• Written-off items
• Accurate library records

• What is the purpose & procedure for each aspect?
• New materials
• Maintenance & Repairs

• If the library has a role in the distribution of school equipment:-
• Role needs to be clearly outlined
• Procedures for accessioning, distribution, maintenance & accountability need to be stated

• What is the purpose & procedure for each aspect?
• Access
• Space Management
• Timetable
• Opening Hours
• Security
• Communicating with staff, students, community

• Formal Procedure should be documented
• Challenges should be submitted in writing & should be signed & dated.
• A Review Committee be set up to handle any such issues

• Formal Procedure should be documented
• Challenges should be submitted in writing & should be signed & dated.
• A Review Committee be set up to handle any such issues

Procedure for Handling Challenged Materials

• The complainant will be asked to make an appointment with the Principal & the Principal will be notified of the complaint.
  • The complainant is responsible for organising the appointment.
• During the conference:
  • Selection procedures will be outlined.
  • Principal will invite the complainant to file a written objection on the form Request for Reconsideration of School Materials.
• Principal will inform appropriate school personnel.
  • Challenged materials will remain in circulation during the process.
• A complainant who does not complete and return the form, receives no further consideration.
• Upon receipt of the completed form, the Principal will request a review committee to review the materials within 2 weeks.
• The review committee is appointed by the Principal and will include the T-L, a member of the Executive and a parent.
• The review committee will:-
  • Read, view or listen to material in its entirety.
  • Check general acceptance of material through recommended referencing sources.
  • Determine extent to which this material supports educational program.
  • Meet as a group & complete checklist & recommendation Reconsideration of Challenged Materials.
  • Challenged materials will be retained, withdrawn or restricted, as indicated by the Principal’s decision.
  • Written notification of the decision must be given to the complainant within 4 weeks of receipt of the written objection.
• Request for Reconsideration of Materials ~ Standardised form
  • Must be submitted in writing, be signed & dated.
  • Give full details (title/author/publisher) of challenged title
  • Give full details of complainant’s (name/ address/phone/representing self or group (details)
  • Must be submitted to Principal
• Reconsideration of Materials. There will be different forms to address the specific issues in....
  • Non-Fiction
  • Fiction & other literary forms