I have set this table up in a MSWord document with 8 per page. Only the first 2 columns (white) appear. We tick off the second column when it is completed. The third column on this webpage simply explains what is required in each step. (Sue Lacey)

Click here for a sheet of blank processing checklists.

Use SCIS Web as an ordering tool.

• Go into the SCIS OPAC & use the guided search
• Enter the subject(s)
• Enter a media type (GMD) if required
• Enter a currency period (last 2 yrs)
• Any other limiting details
• Read the abstracts SCIS has prepared to determine suitability.
• Print out or record Publisher details including ISBN etc.

This is from consumers online website

If you receive unsolicited goods (that is, goods you did not ask for) in the mail, from another person in trade or commerce, you are not required to pay for them. The sender can also not do anything to get payment from you. They cannot threaten legal action, send debt collectors or place your name on any
list of defaulters.

If you do receive unordered goods, you can do one of two things:

1. Notify the sender of the goods that you do not want them. You must give the sender written notification, which includes:

• your name and address;

• the address where the sender can collect the goods; and 

• a statement saying that the goods are unsolicited.

The sender has one month to claim the goods. If he/she does not claim the goods within a month, you may keep the goods at no charge, or

2. Do nothing.
   The sender has three months to claim the goods. If they do not claim the goods, you may keep the goods at no charge.

Thanks to Joy Wilkinson (Denistone East P S) for this research.

Bronwyn had a problem with wet books. She sought help & here is a summary for those who might need it sometime:

The State Library, specifically Conservation Access was wonderful...

• get glossy books first and put paper towel between the pages
• put paper towel between the pages of any really wet books and replace it every couple of hours
• cold air flow is best - breezes or fans
• stand sturdy books upright, fan others or drape stapled books over string
• for a large number of really wet books - freeze them and then organize freeze drying
• decide which books are irreplaceable, because the process of drying them is extremely time consuming
• insurance will cover the losses in cases of mechanical error or natural disaster
• the books are almost certain to be wrinkly when dry, and they may fall to bits because they have been wet.
• replace all but the only slightly damp.
• try and not have anything stored under air conditioners.

What can I do if students are leaving & still have outstanding loans?

• Good communication with Admin is essential
• Has there been a request for transfer?
  • Admin notifies library & class teacher
  • Library searches for current loans
  • Teacher searches for any class items eg home readers etc
  • TL or Teacher notifies office in writing of any outstanding items so that parent can follow up before the student leaves the school

What can I do if students leave & still have outstanding loans?

Student has already left & a request for a record card is received.

• Admin notifies TL & teacher
• Checks are made, admin notified of outstanding items
• A copy faxed immediately to new school
• Original goes with Record Card
• New school is asked to please forward on outstanding items.

What can I do if students are in their final year & still have outstanding loans?

Student is about to leave the school & has had several notices..

• Post an overdue notice home to the family

What can I do if students ignore notices & fail to return items at the end of the year?

• Send a message to the family sealed in an envelope. Post the notice of outstanding items. OR
• Child to deliver notice of outstanding items to parent

What can I do if students have really long-term overdues or lost items?

This needs to be a school decision. Here are some suggestions….

• Ignore
• Restricted borrowing
• No further borrowing until contact made with parent
• Negotiate a payment, donation
• Library service in lieu of payment
• Negotiate a renewal

• Have 2 substantial folders – clearly mark them Stocktake Statements & Write Offs.
  • Stocktake Statements
    • have year dividers; you must retain the last 7 years.
    • location master sheet in front.
  • Current year's write-offs. Previous 6 years write-offs be placed into folders or packs (used post-packs are good) & clearly mark the year on the outside. Store with the current Write-Off folder.
• Set up a master sheet of all locations
  • Fill in the dates you initialise & finalise each section.
  • Retain in the front of stocktake statement folder.
• It’s not necessary to have the shelves in order but it does make it easier to check for missing items.
• Put signs on shelves that are being stocktaken.
• Don’t initialise too much at once.
• Have special stocktake operators for stocktake entry which prevent re-initialisation & premature finalisation.
• Don’t wait too long before finalising.
• After stocktake,
  • Run a Current Stock Report to get an overview of the location/whole collection.
  • Move last year's write-offs into another folder or package (eg. recycled post pack) and clearly mark it.
• Staple the stocktake statements for each location together in the following order -
  • Stocktake Statement (with loss calculation);
  • Current stock if required;
  • Missing Report;
  • "Items previously missing, now recovered" reports.
  • Place this in the stocktake statement Folder.
• Calculating the Loss Rate

• Loss Rate % =

  Number of Items Missing Sub Total

  x

  100 1

• At the start of a new year, check to see if any locations have been initialised in B2/H1. If there are any locations in this list, they have not yet been finalised. Finalise them as soon as possible.